To: Michael Green, Superintendent
From: Stacy Brown, Director of Business Services
Date: October 23, 2020
RE: Financial/Enrollment Report
I am currently working on the year-end close-out and the financial statements for the year ending 8/31/20. Once I have that information completed, I will run the September reports for you next month and we will move forward on projecting and looking at where we are headed financially for the 20-21 school year. Mary just finished processing the October pcard payment and the 10/30 accounts payable which include the final payments against the 19-20 budget year.
The first enrollment document (page 1) is a summary by headcount for October. I also included a comparison to June. I rolled the June counts to the next grade level for a better comparison of each grade level total from last year and compared to this year. Overall for October,we are down another 14 students from the September count. The counts by grade level include the Yale, LRA,and TEAM High numbers (include totals for the district). The section below shows the total June headcount for those buildings compared with the current headcount. Overall, we are now down 72 students from last year. However, we are up 199 students in our alternative programs.
The second enrollment document (page 2) shows a comparison of average FTE compared to budgeted FTE. Funding is based on FTE (not headcount) so this is the important document. Funding is also based on our average annual FTE (which includes September and October at this time). Normally, the numbers reported in September would only include those students enrolled as of the count date (4th school day of September which was 9/11/20. However, due to the pandemic, they are allowing us to revise our original September counts to include any students enrolled and participating anytime in September. Jody will be reporting an increase of 13.00 FTE from the original September number. This will help, but as the September count only counts for 1/10th of the annual average FTE, this equates to an increase to the average of 1.30 FTE. Including October, we are now 51.62 FTE below budget. The average FTE will be updated next month once we officially revise the September count. I will be running estimates each month to determine how the enrollment affects our revenues. New this year I am also including the Special Education enrollment numbers and how they compare to budget. Special Education enrollment average is figured October through May. The numbers you see here are October (the first month that the average is calculated). I will continue to keep you apprised each month and will let you know how this affects the district projections starting with data in October.
Please let me know if you have any questions.