To: Michael Green, Superintendent
From: Stacy Brown, Director of Business Services
Subject: November Financial/Enrollment Report
Date: November 20, 2019
I have attached the PowerPoint presentation of the 18-19 end of year financial statements, as well as the final sources and uses document (pages 1-2). If you have questions, please bring them to the meeting and we can go over them.
I also attached the actual F-196 financial report, which is 70 pages long. The summary and most important documents to review are the Summary, Balance Sheet, Statement of Revenues, Expenditures, and Changes in Fund Balance, Statement of Fiduciary Net Position -Trust Fund, Statement of Changes in Fiduciary Net Position -Trust Fund and the Schedule of Long-Term Debt. We finished the year, with an increase to the fund balance of about $53,000. The budget included a decrease to the fund balance of approximately $66,000. Items directly affecting total fund balance are documented on slide 4 of the presentation. These are revenue and expenditure items that are greater or lesser than budget, but do not have offsetting revenues or expenditures. As an example, if we received an increase to the LAP program revenues, this would affect the program in that we would be able to increase services to students as an offsetting expenditure and not directly affect total fund balance. Please review the documents and let me know if you have any questions, or just bring them to the meeting.
September, October, and November month-end budget status reports will be presented in December, along with projected revenues, expenditures and fund balance. I am excited to learn the new software and provide some new and improved monthly reports.
The enrollment spreadsheets are also attached (pages 3-5), with summaries by headcount for September through November and a comparison of budgeted FTE to actual average FTE. Enrollment decreased by 14 students and 8.54 FTE, making the November count 30.16 students below budget. The average FTE is 21.62 students less than budget. I will continue to keep you apprised each month and will let you know how this affects the district projections starting with November financial data in December.
Please let me know if you have any questions.