Regular Board Meeting on Monday, November 14, 2016

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Regular Board Meeting on Monday, November 14, 2016

You can download a PDF version of this issue of Board Briefs by clicking this link. 



  • Student Representative Report:

    • Student Representative Jamie Gonzales noted that the WHS Volleyball Team won second place at state competition. Gonzalez addressed board members on behalf of the senior class to propose a change allowing seniors to decorate their caps for commencement. She shared that the seniors would like the freedom of expression while understanding the need for guidelines. After some discussion with Woodland High School Principal John Shoup, the decision was made to keep the current standards. The board appreciated the formality of the graduation and denied the request at this time.
  • Lewis River Academy ALE Annual Report:

    • Director Sarah Stuart asked Assistant Superintendent Asha Riley if LRA math test scores are included in the district score. Riley informed the board that they are included. Related materials: 
  • Correspondence:

    • Superintendent Michael Green reminded board members that the Quest Academy Preview Tour will be Tuesday, November 15, 2016 at 4:00 p.m. Green noted that Director Steve Madsen would not be able to attend the legislative conference in February, and to inform him if another board member was interested in attending.
  • Board Reports, Requests, and Comments:

    • Director Matt Donald asked Superintendent Green for an update on the high school landscaping. Green replied that the work was accepted as substantially complete. Donald asked if the monkey bars at Woodland Intermediate School (WIS) were lowered as planned and Green replied yes. Lastly, Donald asked if the HVAC system at WIS could be reviewed and quoted for an upgrade. Green informed the board that an estimate was performed in July 2016 with an estimated cost of $1.1 million.

    • Director Madsen inquired about the LEGO Robotics program at Woodland Middle School and asked why it was not available at the high school level. Woodland High School Principal John Shoup noted the three components required are space; interested and qualified staff; and high cost. In the past, not all three components have been able to be met.
  • Discussion Items:

    • Effective School Boards: Chapter 9 – The board discussed their book study chapter on board development. Director Janice Watts pointed out that the decision to hold monthly study sessions will have a positive impact on board development. She also noted that self-assessments may be a good idea. All board members agreed, stating that the assessments should begin in 2017.

    • First Reading of Policy 1400-Meetings of the Board of Directors – Superintendent Green reviewed proposed policy changes including the most significant change being changes to monthly meetings with the first monthly meeting serving as a study session and the second meeting serving as a regular business meeting. Director Madsen requested both monthly meetings have the same start time of 5:30 p.m. and the other board members agreed. Green will make the change and present the policy on November 28. Related materials:

    • First Reading of Policies 1000-1340 – Superintendent Green noted many current policies are out-of-date. All policies will be reviewed with necessary changes presented to the board for approval. Revisions may include references to appropriate statutes rather than restatements of the law. Director Madsen requested policy 1240 be amended to read, “The board president will appoint board members to serve on such committees, the purpose and terms of which will be determined by a majority vote of the board.” The other board members agreed. Green will adjust policy 1240 and present all policies for approval on November 28. Related materials:

    • Addition of Community Resource Coordinator Position – Superintendent Green explained a variety of needs for Woodland children and families. He noted the great job performed by counselors and administrators, however, the needs are more substantial. The discussion explored the hiring of a community resources coordinator to focus on bringing all possible resources together. In addition, the district needs a dedicated truancy officer. Green is looking into a possible linkage between both needs and creating a single position. Director Madsen inquired about the number of students currently requiring these special services, and Green answered there are dozens at each school. Director Stuart noted how these services would touch on the district’s vision to serve and support ALL children. All board members supported pursuing the position. Related materials:
  • Action Items:

    • Second Reading and Approval of Policy No. 2410 (High School Graduation Requirements) & 3115 (Homeless Students: Enrollment Rights and Services) – The board performed a second reading of both policies and unanimously passed the changes to both policies. Related materials:

    • Approval of ESD 112 Agreement for STEM Materials Cooperative: The board unanimously approved an agreement to utilize the services of Educational Service District 112 for materials for Science, Technology, Engineering and Math (STEM) classes. Related materials:

    • Approval of Resolution 16-11 to support the Network for Excellence in Washington Schools (NEWS): The board unanimously approved a resolution authorizing financial support to enforce the Washington Supreme Court’s public education rulings in McCleary v. State case. Related materials:


Monday, November 28, 2016 at 5:30 p.m. in the District Meeting Room