Regular Board Meeting on Monday, October 24, 2016

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Regular Board Meeting on Monday, October 24, 2016

You can download a PDF version of this issue of Board Briefs by clicking this link. 



    • Board Approves Three-Year Levy Resolution:
    • The board unanimously approved a request for a three-year Educational Maintenance and Operation Levy used for educational programs, maintenance, and operations. The levy replaces the existing levy that expires in 2017 with the request going before voters for approval on the February 14, 2017 ballot. The levy will raise $4,500,000 for collection in 2018, $4,750,000 for collection in 2019, and $5,000,000 for collection in 2020. Related materials:

  • Reports to the Board:

    • Student Representative Report – Student Representative Jamie Gonzales said that fall sports are wrapping up, and she is excited for the winter sports to begin. Gonzalez spoke of her participation in Make a Difference Day on October 22, and how grateful she was to get a couple of other students to join in. Director Steve Madsen asked if voter registration information was provided at the high school for students of legal voting age to which Gonzales replied yes and that some teachers have offered to help students with how to complete the registration form.

    • Woodland High School Report – Director Janice Watts asked what classes at the high school are offered that provide college credits. Superintendent Michael Green said that he would provide a complete list to the board members. Related materials:
  • Board Reports, Requests, and Comments:

    • Director Madsen informed the other board members that a meeting scheduled on October 25 with the Graduation Feedback Committee and asked the board to send him any questions they would like to see on the feedback form.

    • Director Madsen noted that after looking over the website, he could not find where the school bus schedules are posted. He did find the information on the KWRL website, but noted how helpful it would be to have them on the Woodland School District website. Madsen also spoke of the lack of communication from KWRL to the Yale families on the recent bus schedule change. Superintendent Green said he would follow up with Shannon Barnett, KWRL Transportation Director, on both issues.

  • Discussion Items:

    • Effective School Boards: Chapter 8 – The school board discussed the chapter on getting the best information. Director Madsen commented that his experience is that the board receives a good balance of information. He noted that this is a strong quality of Superintendent Green. Director Watts spoke about how valuable history is and how effective Superintendent Green is at informing the board members on the history of matters prior to having deeper conversations and making decisions. Director Matt Donald spoke about the possibility of having a live video feed at board meetings in the prospect of getting more community members involved. Related materials:
    • Proposal of Pilot of Board Meeting Format Shift – Superintendent Green spoke about how the current structure of board meetings can make it challenging for the board to dig deeply into understanding issues and information regarding the district and student learning. Green and Director Watts developed a proposal to schedule the first meeting of each month as an in-depth study session with the second meeting of each month dedicated as a business meeting similar to the current format. The shift in meeting format will begin in January 2017 with training for the board, creating board norms, and sharing of the board members’ most important issues. Watts noted that this change will allow time to review and make decisions with larger issues. All board members agreed to try the new format. Related materials:

    • Changes to Homeless Student Rules under ESSA – First Reading of Policies 2410 and 3115 – Superintendent Green explained recent amendments to the McKinney-Vento Act under the Every Student Succeeds Act. He reviewed the proposed changes to the district policies that align district policy with the Federal requirements. Director Watts asked how many students Woodland School District would qualify for supports. Green informed the board that there are around 50 students within our district. Director Watts asked how the district determines which students qualify. Green noted that questions on the registration forms will help identify qualifying students followed by school counselors reaching out to parents. The policies will be presented at the next meeting for second reading and approval. Related materials:

  • Action Items:

    • Resolution 16-10 M&O Levy – The board unanimously approved a resolution to place a replacement three-year Operations and Maintenance Levy before voters on February 14, 2017 (see above for additional detail). Related materials:

    • Second Reading and Approval of Policy No. 4260-Use of School Facilities – The board reviewed Policy No. 4260 and unanimously approved the suggested changes to the rules governing the use of school facilities. Related materials: 


Monday, November 14, 2016 at 5:30 p.m. in the District Meeting Room