Financial/Enrollment Report

Date:               January 18, 2016

To:                  Michael Green, Superintendent

Subject:           January Financial/Enrollment Report 

From:              Stacy Brown, Director of Business Services

I have attached the 2015-16 Budget vs. Actual and Comparison to 2014-15 and all Fund Budget Status reports for the months of November and December.  I have been preparing for the auditors and also working on the Affordable Care Act forms to be issued to employees by 1/31.  I will be able to better estimate apportionment after January apportionment comes out the end of this month and will have projected revenues, expenditures and fund balance for February.

November Reports - Revenues in November were $198,000 less than expected.  State Forest collections were about $30,000 less than expected based upon the budget.  Timing differences in the federal grants and when they were approved and claimed in the past versus this month accounted for approximately $115,000 of the difference.  Because the unfunded was so much lower than budgeted last year, the three KWRL districts had a carryover of $107,000 into 15-16.  This was recognized all in September and the districts have not yet been paying the monthly unfunded amount. Payroll was approximately $24,000 greater than expected.  We had a retirement of a long time classified employee and his total vacation and sick leave payout totaled approximately $25,500.00, which accounts for the difference from the estimate for November.  Accounts payable was about $50,000 more than expected.  We currently have more students than normal attending Fir Grove (Vancouver SD) and they billed us for the first 3 months all in November.  The invoice total was $44,000.  We also had to reissue a $26,000 warrant for carpet.  The original check was written in September, so the decreased expenditures as a result of voiding a check show in that month.  I reviewed all expenditures and the amounts paid do not look unusual.

December Reports – Revenues were $47,000 greater than expected.  We received a check from Sodexo for $27,000 for the 14-15 guarantee.  Local Food service revenues were slow in being recorded, so November includes 2 months of these revenues.    Payroll was $10,000 more than expected.  We paid approximately 33 teachers for one day of curriculum pay to finish up their TPEP (Teacher Evaluation) training.  This was not budgeted to be paid all in December, so the total us greater than estimated.  Accounts payable was approximately $45,000 less than budgeted.  Last December we paid approximately $40,000 in attorney’s fees.  As usual, I reviewed all expenditures and the amounts paid do not look unusual.

The enrollment spreadsheets are also attached, with summaries by headcount for September through January and a comparison of budgeted FTE to actual average FTE.  Headcount enrollment did not change, but the FTE decreased by 2.0.  A new quarter for running start begins in January, but the WHS semester does not start until February.  We have 5 students who were taking various number of running start credits who are not enrolled in the winter semester.  Most of these students will be returning to WHS, so I expect the high school FTE to increase somewhat in February with the change in semester.  The average FTE is still almost 101 students above budget.  I will continue to keep you apprised each month and will let you know how this affects the district projections starting with January financial data in February.

Please let me know if you have any questions.


Attached Files:
Actual and Comparison.pdf 66KB application/pdf
December Fund Balance.pdf 220KB application/pdf
Head Count.pdf 95KB application/pdf
November Fund Balance.pdf 219KB application/pdf