November 24, 2008 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404

DIRECTOR'S MEETING

November 24, 2008 7:00PM
Regular Meeting-District Meeting Room

 

MEMBERS
PRESENT
 

Jim Bays, Bill Woodard, Janice Watts, Tina Cayton, Chelsey Rohm-Student Representative, Michael Green-Secretary, and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Craig Downs, Kathie Griffin, Stacy Brown.

MEMBERS ABSENT
 

Bill Woodard moved to approve Steve Madsen's absence from the meeting.

Tina Cayton yes
Janice Watts yes
Bill Woodard yes carried

MINUTES 

Tina Cayton moved to approve the minutes of the November 10, 2008 regular Board meeting.

Bill Woodard yes
Janice Watts yes
Tina Cayton yes carried

STUDENT
REPRESENTATIVE
REPORT

 

Chelsey Rohm reported that winter sports have started. There was an ASB meeting last Tuesday. They passed a few fundraisers and discussed the "Mr. Woodland" DECA fundraising idea that they would like to do in the spring. It would be a talent show much like the Miss America pageant.

OPERATIONS REPORTS

 

The Board reviewed the Operations reports.

Tech Report- Jim Bays asked for an explanation of the thin client lab. Michael Green said that he would give the Board a tour of the lab. He said the lab is where a central super computer is connected to a group of monitors, keyboards and small boxes at the workstations. This is a way to get more computers to students in a cost effective way.

Community Ed. Report- Kathie Griffin reported that the Snowflake Bazaar was a huge success this year. The Lyon's Club Turkey Bingo also sold out following the bazaar. 75 kids have signed up for Youth Basketball, which is about average. YCC's numbers are up a little and she's hearing great things about the program. WCC's numbers are down a little due to the economy and job losses in the area. Jim Bays asked Kathie if the community knows about the E-Scrip program. This is where Safeway customers can ask Safeway to assign WCC cents on the dollar whenever they use their Safeway Club Card. Kathie said that she would make sure that an article about this program gets published to remind the community about this.

Financial/Enrollment Report- Stacy Brown reviewed her report with the Board which included the 2007-2008 Sources-Uses final list, the summary of fund balances for all funds, the 2008-2009 budget vs. actual comparison to 2007-2008 and the November enrollment report. Stacy said that she will have a budget extension on the next agenda and Michael said that there may also be a budget extension request later in the year should the KWRL Coop take over in-district Special Ed. transportation.
SUPERINTENDENT
REPORT
 

Mr. Green reminded the Board that there would be only one Board meeting next month on December 15th, as per Board policy. Jennifer Cullison is working with the O Ambassadors' Club on an overseas trip. This may be presented at the next meeting along with an agreement with the Port of Woodland to serve as our lease agent on the Dike Access Road property. Michael had a Thanksgiving feast with Kindergarteners today. Tomorrow is the last day for students before the Thanksgiving Holiday. The Board was asked to think about selecting a Board representative for the calendar committee next month.

CORRESPONDENCE 

The Board reviewed a thank you letter to WinCo Foods for totes that they donated for the Project READY! program.

CITIZENS
REQUESTS

 None.

BOARD REPORTS
AND REQUEST

 

WSSDA Annual Conference Review
Tina Cayton, Janice Watts and Jim Bays attended the WSSDA Conference last week with Mr. Green. They reported that it was interesting and worthwhile.

Jim Bays said that he obtained copies of a sample superintendent evaluation tool that was similar to what the Board discussed at the last meeting. He said it is a lot like the tool that the Board uses, but without the items that the Board would not be able to answer. Michael will attach a copy to the Friday Notes for Board members to look over. Bill Woodard and Jim Bays will work as a committee on drafting the evaluation tool.

DISCUSSION
ITEMS
 

Review of Comparative Site Analysis Document
The Board reviewed the comparative site analysis for the new high school project. Jim Bays had several changes that he would like to see made before the information is brought to the community for public input. Michael will work with Eric Jacobson and Lori Williams from ESD 112 to create a short PowerPoint presentation and handouts. Jim asked that the information be clarified and objective.

Policy No. 3126 Draft Revision
Mr. Green said he would recommend the WSSDA changes to Policy No. 3126-Child Custody at the second reading at the next Board meeting. The Board discussed this policy.

Policy No. 4130 Draft Revision
The WSSDA recommended changes for Policy No. 4130-Title I Parental Involvement are required federal changes. This policy will be brought back to the Board next month for a second reading and approval.

ACTION
ITEMS
 

Revised Consent Agenda
The revised consent agenda included two additional A/P documents, a maternity leave for Shae Lindsay, a maternity leave for Alisha Robison and a medical leave for Mickie Harrington.

Bill Woodard moved to approve the revised consent agenda.

Tina Cayton yes
Janice Watts yes
Bill Woodard yes carried

Resolution No. 2520-Notice of Appointment for Claims Agent
This document must be filed with the County Auditor or the District may not be able to raise a defense that the notice of claims lawsuit was not received timely or correctly filed as specified in RCW 4.96. This defense may save the District and the Risk Cooperative both time and money in responding to a claim.

Janice Watts moved to approve Resolution No. 2520-Notice of Appointment for Claim Agent.

Tina Cayton yes
Janice Watts yes
Bill Woodard yes carried

ADJOURNMENT 

Board President, Jim Bays, adjourned the meeting of the Board of Directors at 8:44pm.



ATTEST:

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Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director