Date: March 19, 2014
To: Michael Green, Superintendent
Subject: March Financial/Enrollment Report
From: Stacy Brown, Director of Business Services
I have attached the 2013-14 Budget vs. Actual and Comparison to 2012-13 and Fund Budget Status reports for the month of February. The updated apportionment report is available and has been adjusted for prior year adjustments and adjusted to reflect our current enrollment and staff mix figures. We also received the transportation allocation this month, so I have all of the pieces to make a good estimate of revenues, expenditures and ending fund balance. I am currently working on the projections, but do not yet have them ready for the board packet. I will get them to you as soon as I get them finished.
Revenues in February were approximately $46,000 greater than expected. I would expect them to be greater than expected as we finally received the final transportation allocation for this year. The allocation is about $155,000 greater than budgeted and in February we received about half of that difference (to make up for the previous 5 months which were based on budget). Payroll was about $40,000 more than expected. We paid over $30,000 to our new National Board teachers (this year we had 9 new teachers and last year we only had 2 new teachers). We paid about $2,400 in classroom overage pay to teachers at WPS (1st grade). We have hired approximately 4 classified staff (2 basic ed and 2 special ed) that were not budgeted and we have one teacher out on long term leave whose subs have worked more than 20 consecutive days so we are paying for the teachers and their subs at the per diem rate. Accounts payable was about $67,000 less than expected. Last year we had a $40,000 fuel dump and we paid almost $20,000 for asbestos abatement. I reviewed all expenditures and the amounts paid do not look unusual.
The enrollment spreadsheets are attached, with summaries by headcount for September through March and a comparison of budgeted FTE to actual average FTE. We are down 8 heads and 5 FTE, however this is still a total of 68.11 over budget and the average continues to hold around 64 FTE greater than budget. I will continue to keep you apprised each month and will let you know how this affects the district projections.
Please let me know if you have any questions.