November 12, 2012 Regular Meeting Minutes

MEMBERS
PRESENT

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

Paul Huddleston

MINUTES

Tina Cayton moved to approve the October 22, 2012 regular meeting minutes.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard yes
Janice Watts  yes carried

REPORTS TO THE BOARD

Student Representative
Tayler Summers reported that Challenge Day was last week. He was unable to attend. The Volleyball and Football teams went to State this weekend. The Volleyball team did really well. Last Saturday the Cross Country team went to State. Friday was Red/white and blue day. Paul Huddleston said that the swim team also went to State, and did well. Winter sports started today.

All other school and program reports were submitted in writing.  The board had no questions about them.

Bill Woodard thanked Paul Huddleston for keeping the Board updated about District sports.

SUPERINTENDENT REPORT

Michael Green said he met with the geotechnical engineer for the Yale project today. That project is proceeding smoothly. They are still working on cost adjustments. The WHS project is moving ahead well, too.  Mr. Green attended a wetlands meeting with biologists, and will meet with architects to identify ways to adjust the design to reduce costs, while maintaining the approved scope of the project. Final approval of the new high school schematic design will be scheduled for a special meeting on December 3^rd at 6:00 pm.  The next regular board meeting will be at Yale on November 26^th.   There will be a special meeting of all KWRL boards on Thursday, November 29th.

CORRESPONDENCE

The Board received correspondence from Michael relating to an SEIU grievance heard by the Board at the last Board meeting.

CITIZENS REQUESTS

None.

BOARD REPORTS AND REQUESTS

None.

DISCUSSION

Consideration of Changing the District Motto
Michael discussed a District Motto change with the Board. He said that the current motto, "Where Community & Learning Connect", does not connect to the new mission statement the Board recently approved.  Mr. Green recomended "Educating for Excellence." the Board agreed to this change.

Consideration of Adding Design of Turf Field to Scope
The Board discussed three options that would leave the possibility of a synthetic turf field in the stadium at the new WHS as an option.  Options discussed were:  1) do nothing and design a grass field.  If the opportunity arose to build an infilled turf field arose in the future, the District would remove the field, curb surrounding the field, and drainage system and replace with new materials.  2) design a grass field but design the drainage depth and curb height so they would be appropriate for a turf field. (about $25,000 in additional costs).  3) do #2 plus have the design for the turf field done by the landscape architect. (an additional $50,000.   The Board agreed to # 2 and authorized Mr. Huddleston to proceed with fundraising for a turf field prior to a decison on design costs.

Report on Joint Meeting of KWRL Boards
There will be a meeting on November 29^th  at 7pm, of all KWRL Board members to discuss the study that NAC architects did for the KWRL Coop.  The study looked at options for the replacement/refurbishment of the current KWRL facility which is currently substantially undersized and in need of upgrade and expansion.   The boards will be asked to vote on what approach they would authorize the cooperative to take.   A significant portion of the project would be funded by state  construction assistance funds and the best opportunity to access these funds is in the current funding cycle.  The Board discussed the possibility of donating one of the field areas to KWRL for expansion, if they require more space. Board members agreed, if there are enough practice fields.

­Policy No. 6500 Revisions-First Reading
Michael said that he updated Policy No. 6500 and added a form that was needed, to be in compliance. The Board reviewed this. It will be on the next agenda for second reading and approval.

Appointment of Director to Calendar Committee
Janice Watts volunteered to be on the Calendar Committee this year.

CONSENT AGENDA

The Board discussed the consent agenda.

Bill Woodard moved to approve the consent agenda.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ACTION ITEMS

Consider Approval of Policy Nos. 3413,3416,3419 & 3420
This is the second reading for these policies. They have not been revised since the first reading. 

Bill Woodard moved to approve the revisions of Policy Nos. 3413, 3416 3419 & 3420 as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Consider Approval of Architectural Agreement with Eric Lanciault, Architect
This agreement is for the full contract for Eric Lanciault, the Yale Project architect. Michael said that Doug Nichols negotiated this agreement and has recommended approval.

Jeremy Stuart moved to approve the contract between Eric Lanciault and Woodland School District.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes
Jeremy Stuart  yes  carried

EXECUTIVE SESSION

President, Jim Bays recessed the meeting into executive session at 7:09pm, to discuss a personnel matter allowed under 42.30.110(1)(g), with no action to be taken upon return.

President, Jim Bays reconvened the meeting into regular session at 7:23pm.

ADJOURNMENT

President, Jim Bays, adjourned the meeting of the Board of Directors at 7:23pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director