Date: January 18, 2012
To: Michael Green, Superintendent
Subject: December Financial/Enrollment Report
From: Stacy Brown, Director of Business Services
I have attached the 2011-12 Budget vs. Actual and Comparison to 2010-11 and Fund Budget Status reports for the month of December. Revenues were $33,000 less than expected. This is because I did not meet the deadline for filing our Federal claims for December. We will receive two months worth of expenditures in January. Payroll was about $11,000 less than expected in December due to less extra days paid in comparison with other years. Accounts payable was $133,000 greater than expected, mainly due to a large purchase of fuel this December ($65,000) and Vancouver SD billing us for 4 months for the two students we have attending Fir Grove ($20,000). I reviewed the AP and the amounts paid do not look unusual.
The Budget Status Reports are pretty much business as usual and you see we have the request for a budget extension Transportation Vehicle Fund in January as the Co-op is planning to purchase roughly $1.5 million in new buses and the budget is only approved for $1 million.
I am working on a new format for the projections which is in line with the new funding formula. I have also been working on getting documentation ready for the Consolidated Program Review, the Transportation Vehicle Fund budget extension and with the holidays and now the snow, I do not have this quite ready with the December reports. I will have this information for you in February with the January financial reports. I also wanted to let you know that the State Auditor's Office will be arriving on January 31st to complete their annual audit of the district. I expect them to be onsite for 3 to 4 weeks as this will be a financial statement, Federal and state compliance audit. I will keep you posted and I'm sure they will be sending out invites to the board to attend the Entrance Conference.
I have attached the January enrollment documents. After the sharp decrease in November, we have been creeping back up adding 8 in December and 7 more in January, bringing our average FTE back up to almost 44 greater than budget. I will be working with these numbers as I continue working on projecting revenues and expenditures for the year.
Please let me know if you have any questions.