Date: October 19, 2011
To: Michael Green, Superintendent
Subject: September Operation Report - Business Services
From: Stacy Brown, Director of Business Services
I wanted to let you know that I have not completed the September monthly close and won't be able to run reports for September 2011 until after I complete the year-end financial statement close. It looks like we will close the year with a healthy increase to our fund balance. I will be completing the financial statements over the next couple weeks. I will present the Year-End Financial Statements for 10-11, as well as the September and October financial reports during the second November board meeting. I will include projected revenues and expenditures beginning in December 2011.
I have been busy closing out the year and getting everyone settled into the new year. I heard from the State Auditor's Office and have decided not to schedule our audit quite as early as last year (November 1st) but looking at getting them out here in early December. We also have been selected by OSPI to perform a desk review as part of our region's Consolidated Program Review that is due for this year. We (Deb, Asha, Cari and others) will be pulling together information on various state and federal programs and requirements and sending them to Olympia for review. Documentation is due to them by 1/16/12.
WCC is off to a great start. With the licensing of the WCC program last spring we are seeing increased revenues in that program. We are due for a review and relicensing and have had to make some changes currently in how we are handling the 4 year-olds and 5 year-olds who are not yet in KG. We have submitted a waiver to the Department of Early Learning requesting that they waive the requirement that these children must be kept separate from the rest of the children. We have a number of teachers on staff who use WCC for their children when they are not in the district preschool program. They wrote some great letters in support of WCC and the great things the program has done for their 4 year-olds.
YCC has 18 children registered for the year and Jenny said she billed out almost $1,500 for September (almost double what was billed for last September).
The enrollment spreadsheets are attached, with summaries by headcount for September and October and a comparison of budgeted FTE to actual average FTE. We are down about 4 FTE over September, but still up 53.40 over budget, putting the average FTE at 56.71 above budget. I will continue to keep you apprised each month and will let you know how this affects the district projections starting in December.
Please let me know if you have any questions.