October 10, 2011 Regular Meeting Minutes

MEMBERS
PRESENT

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

Deb Kernen, Chris Wiseman, Dan Uhlenkott, Stacy Brown, John Shoup, Asha Riley and Mark Houk.

ABSENT MEMBERS

Bill Woodard moved to approve Steve Madsen's absence from the meeting.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

MINUTES

Tina Cayton moved to approve the September 26, 2011 regular meeting minutes.

Janice Watts yes
Bill Woodard  yes
Tina Cayton  yes carried

REPORTS TO THE BOARD

Student Representative Report
Katie Longrie was absent from the meeting.

Other Reports
Bill Woodard asked about the WMS community involvement group, who put on the barbeque mentioned in the WMS Report. Michael Green said that it was comprised of WMS staff.  Bill also thanked Deb Kernen for the Hi-C survey information.  Jim Bays asked if the Yale Kindergarten Enrichment program had all the support that they need.  Asha Riley said that she is providing some supplies and planning support Stephanie Bishop requested.

SUPERINTENDENT REPORT

Michael Green reported that this was a non-student staff workday.  There was a lot of positive work going on throughout the buildings today, with departments working together.  He attended a WMS Math Team work group.  The WPS & WIS were working on grade level teams and math assessment data.  Staff were given the chance to explore the opportunity of learning walks. It was a great opportunity to do in-depth work, a very valuable day.

On October 26^th, KWRL will have its annual State of KWRL meeting that will include 2 board members from each district. The primary topics will be bus depreciation and purchasing and the next steps for the KWRL property that was recently purchased.  Janice Watts said she'd check her calendar, but thinks she can attend.  Tina Cayton said she would go to the meeting. Bill Woodard said that he will check his schedule. They will contact Michael and let him know if they can attend.

Jim Bays asked about the at-risk students that John Shoup referred to in his report. John deferred to Dan Uhlenkott to discuss this with the Board.  Dan said that they took students who had low GPA's as 8^th graders, who are now freshmen and placed them with senior mentors. The students had a say in who was chosen as their mentor.  Aaron Blackwelder is overseeing this program. The mentors see to it that students work on their assignments and help them study for tests.  The grades aren't in yet, but the program looks successful.  The Board discussed this program with John, Dan and Asha.  Asha said that the work that staff is doing with reviewing data and providing strategies for targeted students early on, may help have fewer freshmen who will have to utilize this program in the future.

CORRESPONDENCE

None.

CITIZENS REQUESTS

None.

BOARD REPORTS AND REQUESTS

Jim Bays said he is still hoping to go to the WSSDA regional meeting on October 17^th.

DISCUSSION ITEMS

2011 MSP/HSPE Review
Asha Riley discussed Measurement of Student Progress (MSP) results with the Board. She also discussed Adequate Yearly Progress (AYP) and Supplemental Educational Services (SES).  Asha discussed the Uniform Bar, making AYP, the subgroups that determine AYP, which District subgroups that didn't make AYP, Title 1 vs. Learning Assistance Program (AYP), SES and how parents select SES, what agencies provide SES, and the timelines of this process. She said that she and Deb have gotten calls about tutoring from parents who do not qualify because of the rules. There have been some companies who have gotten lists and started approaching parents about tutoring. These companies are not following the rules and are not authorized to do this. A notice in the weekly school bulletin to parents let them know that the District did not authorize this.  The Board discussed the information.

Draft Revision Policy No. 1112-Candidate and Director Orientation
At the last Board meeting the Board discussed Policy No. 1110. Jim Bays asked Michael to consider changes to keep candidate orientation in policy, rather than procedure.  Upon review. Michael thought it made more sense to add the candidate orientation to Policy No. 1112. He also added that the information would be publically available online.  The policy will be on the next agenda for second reading and adoption.

CONSENT AGENDA

The Board discussed the consent agenda, which included a revision to item 1-xii.

Bill Woodard moved to approve the consent agenda as presented.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ACTION ITEMS

TEAM High Annual Report
Dan Uhlenkott said that the report was the same information as last year with some additions.  There have been some format changes. Steve Rippl and Mark Knudson are working to provide online reporting for TEAM and LRA, as they have similar reporting needs. Tia Pitner has uploaded all necessary information and Mark has provided a teacher's opinion of how it should work.

Janice Watts moved to approve the TEAM High Annual Report.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

Approval of Policy Revisions
The Board had looked at policies 1110, 3120, 3413, 5001, 5281, 5610 and 5612, at the last Board meeting. There were no changes since the last meeting.

Bill Woodard moved to approve the policy revisions as presented.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Approval of 2011-2012 Fire Science Program Inter-local Agreement with Kelso SD
This agreement is the same as last year. There are 2 students attending this program, with 7 slots available.

Janice Watts moved to approve the 2011-2012 Fire Science Program Inter-local Agreement with Kelso S. D.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ADJOURNMENT

President, Jim Bays, adjourned the meeting of the Board of Directors at 8:00pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director