July 25, 2011 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404

DIRECTOR'S MEETING
MINUTES

July 25, 2011 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Steve Madsen, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Asha Riley and Stacy Brown.

MINUTES

 

Bill Woodard moved to approve the July 11, 2011 regular meeting minutes.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes  carried

REPORTS TO THE BOARD

 

Financial Report
There were no questions from the Board about the report for Stacy Brown.

CORRESPONDENCE

 

Michael Green told the Board that there were some Math Camp thank-you letters that would be coming around to them for signatures at the end of the meeting. The letters are for teachers who donated their time to the Math Camp this summer.

CITIZENS REQUESTS

 

None.

BOARD REPORTS AND REQUESTS

 

Steve Madsen and Janice Watts reported on the July 20th WQCC meeting. They were frustrated because a facilitator was asked to help create a mission statement and vision for the group. Steve said the group has expanded, and the reasons the core group came together in the first place have become distorted because of the newer members. The original idea was for the City, the Port and the School District to work together on projects that would leverage the resources. There were also comments made regarding the new high school site by at least one attendee that were based on inaccurate and incomplete information.  Steve thinks these would be quelled by having the Board approve a resolution adopting the site officially.  Jim Bays thought that the Board should write a letter to the Council of Governments to let them know that the Board would be willing to help with the comprehensive planning, as comments made at the WQCC meeting show there is lack of understanding about the high school project.

DISCUSSION ITEMS

 

Math Improvement Report
Asha Riley showed the Board more math data. This data is one piece of information that is used to inform teachers what is working with students and what is not.  The Board discussed this with Asha.

ANNUAL BUDGET HEARING

 

Jim Bays recessed the meeting into a public hearing for the annual budget at 8:00pm. No comments from the public were made. The hearing closed at 8:01pm.

CONSENT AGENDA

 

The Board discussed the consent agenda.

Tina Cayton moved to approve the consent agenda.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ACTION ITEMS

 

Approval of Revision to Policy No. 3207-Prohibition of Harassment, Intimidation and Bullying
There were some changes to the procedure since the first reading in February. Michael recommended approval for the revision.

Janice Watts moved to approve the revision to Policy No. 3207-Prohibition of Harassment, Intimidation and Bullying.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Approval of Resolution No. 2545-2011-2012 Budget
Stacy Brown said that she changed the ASB revenues in the ASB fund to show the decrease she expects in that fund.

Bill Woodard moved to approve Resolution No. 2545: 2011-2012 Budget.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Approval of Right of Way Dedication Deed for Sidewalks
Michael said that the City requested that the District re-dedicate a portion of the High School property for sidewalks.  He wanted the Board to be aware that the School District would be responsible for the sidewalks, but said it will be safer for students. He recommended approval for the Right of Way.

Janice Watts moved to approve the Right of Way Dedication Deed for Sidewalks as presented and authorize the Superintendent to sign same on the Board's behalf. 

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

Michael gave the Board an update on the secretaries' negotiations.

Janice Watts asked about the summer student breakfast and lunch program. Stacy said they've been averaging 12-14 breakfasts and most days, 45-50 lunches. One day last week they had 85.  She thinks that the attendance is based on the menu.

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 8:12pm.

 

ATTEST:

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Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director